Staff expenses software

With simplicity and availability, any time, anywhere, MyExpenses works for every sector.

Maintain total control of your receipts

GPS mileage

Accurate mileage claims using GPS, or if you prefer, postcode journey entry.

Auto-read receipts

Automatically read the receipts you have snapped, including the date and important values.

Quick claim entry

Submit the claim for approval with one click

Benefit from a truly mobile workforce

Photograph and store your receipts, automatically read the information and capture your location using the in-built GPS services. Our mobile app allows you to access and add to your expenses, anytime, anywhere to document receipts which are synced across all devices, and aid mileage claims.

Expenses software - MyExpenses app

OCR receipt reading

With our Optical Character Recognition technology, your receipts are scanned for important dates, values and VAT. This is then added to a claim line automatically so you don’t have to. This information is stored in ReceiptStash, along with the image of the receipt, for later use.

Accurate mileage

In a mileage claim, you can either record your journeys through the mobile app using GPS, or manually enter the postcodes of each stop on a journey. We update the HMRC mileage rates every quarter to ensure correct mileage reclaim value on every claim.

MyExpense Mobile GPS

Carbon calculator

The powerful CarbonCalc feature automatically delivers carbon emissions for all of your business travel. Using carbon emissions data supplied by the UK Government, you can measure and track your Scope 1 emissions over time. Charting analysis tools also provide individual and organisational trends.

Trusted by our customers for over 20 years

Built-in policy adherence

With policy adherence built in to the claim process, claimants can ensure their claims comply with company policy; and managers can be safe in the knowledge that they can approve claims with confidence.

Credit card matching

Create claims from a statement by simply adding your uploaded receipts to each statement line and saving. Additionally, you can create claim lines for your card account items as you go, matching them off against your statement. On-screen accounts keep track of the values reconciled so everything purchased is accounted for.

Managing advances & petty cash

You can manage and account for cash given for business trips in MyExpenses, by creating claim lines against your foreign currency advance account. Also request an advance, with full workflow authorisation and account for and return any cash at the end of the trip. Manage departmental or company petty cash, for those incidental expenses that can occur.

Flexible reporting

We integrate with leading finance and business software

MyExpenses works with all systems, providing control and visibility for your business through information integration