Comprehensive Expense Management Software

Empower your mobile workforce to enter, approve and report expenses via our mobile app. Keeping your data safe We understand the importance of keeping your data secure. We have robust security systems in place to keep your data safe at all times.

Prevent lost receipts with our digital snap and store app functionality. Manual inputs are also reduced with Optical Character Recognition (OCR) to populate receipt values automatically. Civica’s receipt compliance team can also ensure that all receipt values match their claim lines, leading to higher productivity, increased claimant success and enforcement of your expense management process.

Claimant and manager approval notifications delivered at each stage of the claim, delivering transparency for all parties.

Get a comprehensive view of your expenditure with over 100 reports and charts to help you spot trends and plan for your future.

Civica Expenses integrates with all key organizational systems including HR, Payroll, ERP and ESR (NHS) and more. Our expense management software is Single Sign On compatible making logins pain-free.

Automatically check driving license, vehicle tax and MOT details with the Civica Driver management system to improve risk management and ensure you fulfil your duty of care to employees.

Download Civica Driver Management overview

Reduce administration time for employees completing expense claims with custom fields and sequencing tailored to your requirements.

Expense management software helps employees submit their business expenses and capture receipts. Managers use the software to validate and approve claims and track expenses in real-time.

An employee expense management system is a software solution designed to help small businesses manage and track the expenses incurred by employees. This system allows employees to submit their expense claims digitally, attach receipts, and ensure compliance with company policies. Managers can review, approve, or reject claims, and finance teams can monitor and analyze spending patterns. By automating these processes, an employee expense management system reduces administrative burden, increases accuracy, and provides comprehensive reporting and insights into company expenditures.

An online expense management system simplifies the expense claim and approval process, centralizes all data and insights, and improves the accuracy of expense claims through automation and validation. It also supports sustainability by tracking carbon emissions related to business expenses.

Our expense management software is used by HR, finance teams, and payroll teams across both public and private sectors. Civica Expenses has been a trusted solution for fast and accurate expense management in the UK for over 25 years.

• Expense Claim App: Allows employees to submit claims anytime, anywhere, and enables managers to approve them quickly.
• Receipt Management: Digital snap and store functionality prevents lost receipts and reduces manual data entry.
• GPS Integration: Automatically records business mileage to save time.
• Carbon Calculator: Tracks carbon emissions related to business travel, supporting sustainability commitments.

Civica Expenses is considered one of the best solutions for expense tracking due to its comprehensive features, user friendly interface, and robust security measures. It offers real-time tracking, digital receipt management, automated mileage logging, and detailed financial reporting. These features, combined with seamless integration with key organizational systems and strong support for sustainability initiatives, make Civica Expenses an excellent choice for managing and tracking expenses efficiently.

Civica Expenses stands out as a leading management software for employee expenses by providing all the essential tools for efficient expense tracking and reporting. With features designed to streamline processes and ensure compliance, our software meets the diverse needs of modern businesses.